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Registrar’s Office

Welcome to the KC Registrar’s Office! We are here to assist with registration, transcripts, dropping courses and graduation. The following sections will answer most of your questions, but please feel free to contact the Registrar’s Office at (903) 983-8606 if you have questions or need additional information.

Request a Transcript

Click the button to be taken to our page dedicated to transcript requests. 

GPA Calculation

Grades must be viewed online through AccessKC and are not mailed. To calculate your semester GPA, fill in your letter grade and course credit value for up to seven (7) courses.  To calculate your overall GPA, also include your current GPA and credits. This GPA calculator below is unofficial and is for estimation purposes only. The official GPA is what is listed on the Kilgore College transcript.

Registration and Payment Information

KC offers both web and on-campus registration and students are encouraged to register early to assure the largest selection of courses and times.

Graduation FAQ and Graduation Application Dates

NOTE: Students finishing requirements in the Christmas Mini semester are considered Spring graduates and students completing requirements in the May Mini semester are considered Summer I graduates.

No, degrees and certificates are not awarded automatically. You must apply for graduation by the specified deadlines.

Once you submit the application, we’ll do the rest! Students will receive confirmation of graduation status by mail once applications have been processed (usually within 4 weeks). Students participating in the graduation ceremony will receive instructions by student e-mail (Ranger Mail) approximately one month prior to the ceremony.

You must be registered in your remaining required courses before submitting a graduation application.

Graduation requirements are in the KC catalog in the “Academic Policies” and “Occupational Courses of Study” sections. Final responsibility for meeting all graduation requirements rests with the student.

There is no graduation fee. However, students participating in the graduation ceremony must purchase a cap and gown from the KC Bookstore. The cost is usually $30.

The Fall graduation ceremony is held at Dodson Auditorium on the KC campus on the Friday following the end of final exams in December. Two Spring graduation ceremonies are held in Dodson Auditorium on the Friday following the end of final exams in May. The August ceremony is held in Dodson Auditorium on the last day of the Summer II semester. Participation is ceremonial only and does not confer on a student any rights to a degree or certificate.

KC has formal graduation exercises in December, May, and August. It is generally expected that graduates will participate in the ceremony at the end of the semester in which degree requirements are completed (Summer I graduates participate in the August ceremony). Participation in the ceremony prior to completing degree requirements must be recommended by the dean of the division and approved by the registrar.

All graduates who have indicated a desire to participate in the ceremony on their graduation applications will receive instructions by student e-mail (Ranger Mail) approximately one month prior to the ceremony.

FLASH Photography will be photographing each graduate during the commencement ceremony. Complimentary proofs will be mailed to the graduates within one week of the ceremony. If you have any questions, please contact Flash Photography via their website at

Caps and gowns are purchased through the KC Bookstore beginning approximately two weeks before the ceremony until 3:00 pm on graduation day.

Diplomas are not awarded at the graduation ceremony, but will be mailed when the Registrar’s Office certifies that all graduation requirements have been met, usually 4 – 6 weeks after the end of the semester.

The transcript is the official record of graduation. Graduation information is typically posted to transcripts within three business days of the end of the semester. Transcripts can be ordered online by visiting the transcripts webpage.

You may still apply for graduation. However, we cannot grant your degree or certificate until the end of the semester in which you submit your graduation application. If it has been more than a year since you were last enrolled, you may be required to meet the graduation requirements that are currently in place.

Yes. To begin this process, you should request that your university send an official transcript to the KC Registrar’s Office. Please contact the Registrar’s Office in advance so that we will know you want your transcript evaluated for graduation. Students who were not enrolled at KC during the preceding academic year must meet current graduation requirements, even if different from the graduation requirements that were in place during the student’s attendance at KC. A minimum of 25% of the degree requirements must be completed at KC. In most cases this is 15 credit hours. Contact the Counseling Center at (903) 983-8206 or Registrar’s Office at (903) 983-8606 for more information.

You may request a copy of your diploma by clicking on Diploma Re-Print Request. Once verified you will be prompted to pay the $15 Diploma Reprint fee to the Cashier’s Office. For questions, please contact the Office of the Registrar at (903) 983-8606.

Importance of Submitting Correct Data

Students are required to provide the college with accurate personal information and to update that information when it changes. The college assumes no responsibility for students’ credits when students use different social security numbers, names or variations of names during registration. Students requiring change of name, social security number or address may visit the Registrar’s Office on the second floor of the Devall Student Center or KC-Longview to complete the necessary paperwork (additional documentation may be required).