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Description
Perform secretarial duties using legal terminology, procedures, and documents. Prepare legal papers and correspondence, such as summonses, complaints, motions, and subpoenas. May also assist with legal research.
Sample Job Titles
Confidential Secretary
Coordinating Legal Practice Assistant
Judicial Administrative Assistant
Legal Administrative Assistant
Legal Administrative Secretary
Legal Coordinator
Legal Office Support Assistant
Legal Secretary
Magistrate Assistant
Secretary
Skills
Active Listening
- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Complex Problem Solving
- Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Coordination
- Adjusting actions in relation to others' actions.
Critical Thinking
- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Monitoring
- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Reading Comprehension
- Understanding written sentences and paragraphs in work related documents.
Social Perceptiveness
- Being aware of others' reactions and understanding why they react as they do.
Speaking
- Talking to others to convey information effectively.
Time Management
- Managing one's own time and the time of others.
Writing
- Communicating effectively in writing as appropriate for the needs of the audience.
Abilities
Deductive Reasoning
- The ability to apply general rules to specific problems to produce answers that make sense.
Information Ordering
- The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
Near Vision
- The ability to see details at close range (within a few feet of the observer).
Oral Comprehension
- The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression
- The ability to communicate information and ideas in speaking so others will understand.
Problem Sensitivity
- The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Speech Clarity
- The ability to speak clearly so others can understand you.
Speech Recognition
- The ability to identify and understand the speech of another person.
Written Comprehension
- The ability to read and understand information and ideas presented in writing.
Written Expression
- The ability to communicate information and ideas in writing so others will understand.
Knowledge
Administration and Management
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Clerical
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Communications and Media
- Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.
Computers and Electronics
- Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Customer and Personal Service
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Education and Training
- Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
English Language
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Law and Government
- Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
Mathematics
- Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
Public Safety and Security
- Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
Tasks
Prepare, proofread, or process legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
Receive and place telephone calls.
Schedule and make appointments.
Organize and maintain law libraries, documents, and case files.
Make photocopies of correspondence, documents, and other printed matter.
Assist attorneys in collecting information such as employment, medical, and other records.
Draft and type office memos.
Complete various forms, such as accident reports, trial and courtroom requests, and applications for clients.
Prepare and distribute invoices to bill clients or pay account expenses.
Work Activities
Communicating with Persons Outside Organization
- Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Communicating with Supervisors, Peers, or Subordinates
- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Documenting/Recording Information
- Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Establishing and Maintaining Interpersonal Relationships
- Developing constructive and cooperative working relationships with others, and maintaining them over time.
Evaluating Information to Determine Compliance with Standards
- Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Getting Information
- Observing, receiving, and otherwise obtaining information from all relevant sources.
Interacting With Computers
- Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Organizing, Planning, and Prioritizing Work
- Developing specific goals and plans to prioritize, organize, and accomplish your work.
Performing Administrative Activities
- Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Processing Information
- Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Personality Traits
Analytical Thinking
- Job requires analyzing information and using logic to address work-related issues and problems.
Attention to Detail
- Job requires being careful about detail and thorough in completing work tasks.
Concern for Others
- Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
Cooperation
- Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
Dependability
- Job requires being reliable, responsible, and dependable, and fulfilling obligations.
Independence
- Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
Initiative
- Job requires a willingness to take on responsibilities and challenges.
Integrity
- Job requires being honest and ethical.
Persistence
- Job requires persistence in the face of obstacles.
Self Control
- Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.