Welcome to the KC Registrar's Office! We are here to assist with registration, transcripts, dropping courses and graduation. The following sections will answer most of your questions, but please feel free to contact the Registrar's Office at (903) 983-8606 if you have questions or need additional information.
Also, view these informational videos:
Transcript is in a sealed high school/college letterhead envelope.
Transcript is complete and no older that six months.
KC offers both web and on-campus registration and students are encouraged to register early to assure the largest selection of courses and times.
Degrees/certificates are not awarded automatically.
Students must fill out the online graduation application in AccessKC.
NOTE: Students finishing requirements in the Christmas Mini semester are considered Spring graduates and students completing requirements in the May Mini semester are considered Summer I graduates.
I complete my degree or certificate requirements soon. Will I automatically receive my degree or certificate once I finish my courses?
No, degrees and certificates are not awarded automatically. You must apply for graduation by the specified deadlines.
I don't want to participate in the graduation ceremony. Do I still have to apply for graduation?
Yes.
How do I apply for graduation?
Once you submit the application, we’ll do the rest! Students will receive confirmation of graduation status by mail once applications have been processed (usually within 4 weeks). Students participating in the graduation ceremony will receive instructions by student e-mail (Ranger Mail) approximately one month prior to the ceremony.
When do I apply for graduation?
You must be registered in your remaining required courses before submitting a graduation application.
What are the graduation requirements?
Graduation requirements are in the KC catalog in the "Academic Policies" and "Occupational Courses of Study" sections. Final responsibility for meeting all graduation requirements rests with the student.
Is there a fee for graduation?
There is no graduation fee. However, students participating in the graduation ceremony must purchase a cap and gown from the KC Bookstore. The cost is usually $30.
When is graduation?
The Fall graduation ceremony is held at Dodson Auditorium on the KC campus on the Friday following the end of final exams in December. Two Spring graduation ceremonies are held in Dodson Auditorium on the Friday following the end of final exams in May. The August ceremony is held in Dodson Auditorium on the last day of the Summer II semester. Participation is ceremonial only and does not confer on a student any rights to a degree or certificate.
Which graduation ceremony do I participate in?
KC has formal graduation exercises in December, May, and August. It is generally expected that graduates will participate in the ceremony at the end of the semester in which degree requirements are completed (Summer I graduates participate in the August ceremony). Participation in the ceremony prior to completing degree requirements must be recommended by the dean of the division and approved by the registrar.
How do I know what to do the night of graduation?
All graduates who have indicated a desire to participate in the ceremony on their graduation applications will receive instructions by student e-mail (Ranger Mail) approximately one month prior to the ceremony.
Is there a way for me to get a graduation photo?
FLASH Photography will be photographing each graduate during the commencement ceremony. Complimentary proofs will be mailed to the graduates within one week of the ceremony. If you have any questions, please contact Flash Photography via their website at www.FLASHphotography.com.
How do I get my cap and gown?
Caps and gowns are purchased through the KC Bookstore beginning approximately two weeks before the ceremony until 3:00 pm on graduation day.
When will I receive my diploma?
Diplomas are not awarded at the graduation ceremony, but will be mailed when the Registrar's Office certifies that all graduation requirements have been met, usually 4 - 6 weeks after the end of the semester.
I am applying for a job and need to provide proof of my degree, but I can't wait until my diploma arrives in the mail. What do I do?
The transcript is the official record of graduation. Graduation information is typically posted to transcripts within three business days of the end of the semester. Transcripts can be ordered online by visiting the transcripts webpage.
I finished all my graduation requirements in a previous semester, but didn't know I was supposed to apply for graduation. What do I do now?
You may still apply for graduation. However, we cannot grant your degree or certificate until the end of the semester in which you submit your graduation application. If it has been more than a year since you were last enrolled, you may be required to meet the graduation requirements that are currently in place.
I transferred to a university before I completed my graduation requirements at KC. Is it possible to transfer courses back to KC from the university to complete my graduation requirements?
Yes. To begin this process, you should request that your university send an official transcript to the KC Registrar's Office. Please contact the Registrar's Office in advance so that we will know you want your transcript evaluated for graduation. Students who were not enrolled at KC during the preceding academic year must meet current graduation requirements, even if different from the graduation requirements that were in place during the student's attendance at KC. A minimum of 25% of the degree requirements must be completed at KC. In most cases this is 15 credit hours. Contact the Counseling Center at (903) 983-8206 or Registrar's Office at (903) 983-8606 for more information.
I need another copy of my diploma. How do I get one?
Diploma re-print request forms are available through the Registrar's Office by calling (903) 983-8606. The cost is $15 per diploma, which must be paid by money order made out to Kilgore College.
Any registered student may generally add a course or make other schedule changes:
Students eligible to web register may add and make changes online until the end of registration. See Registration Guide for dates and times. Payment for added classes or any additional fees is due at the time the schedule is changed.
Dropping a course or withdrawing from school:
Grades must be viewed online through AccessKC and are not mailed. To calculate your semester GPA, fill in your letter grade and course credit value for up to seven (7) courses. To calculate your overall GPA, also include your current GPA and credits. This GPA calculator below is unofficial and is for estimation purposes only. The official GPA is what is listed on the Kilgore College transcript.
Returning students who have not been enrolled for one year must re-apply for admission.
Students are required to provide the college with accurate personal information and to update that information when it changes. The college assumes no responsibility for students' credits when students use different social security numbers, names or variations of names during registration. Students requiring change of name, social security number or address may visit the Registrar's Office on the second floor of the Devall Student Center or KC-Longview to complete the necessary paperwork (additional documentation may be required).
Texas Education Code Section 54.052 outlines the guidelines for determining Texas residency classification. Guidelines for determining in-district and out-of-district classification are based on the Kilgore College Tax District and policies of the Kilgore College Board of Trustees, and are detailed below. Tuition is based on residency status and the number of semester hours in which a student enrolls. The following define the types of residency status:
Reclassification of Residency Status:
The college will require the student to sign an oath of residency as part of the admission process. It is the student's responsibility to use the proper residence classification. If there is any question as to right of classification as a resident of Texas or the Kilgore College District, it is the student's obligation, prior to or at the time of registration, to raise the question with the Office of Admissions and Registrar.
The student should report any change in residency status to the Office of Admissions and Registrar before registration. Likewise, a student classified as a non-resident will remain in that status until such time as the student has requested reclassification and the Office of Admissions and Registrar has officially approved the request. If inaccurate or fraudulent information is provided by the student to document residency status, the student will be held liable for repayment of any tuition/fees that were under-charged as a result of that information. Reclassification requests must be initiated by the student. Residency status changes are not made automatically.
For reclassification to be effective for a specific semester, the request for reclassification and any documentation must be submitted to the Office of Admissions and Registrar on or before the official reporting date (ORD) of the semester. The ORD may be found in the college academic calendar or by calling the Office of Admissions and Registrar. The student should direct all questions concerning residency status to the Office of Admissions and Registrar, located in the Devall Student Center. Phone (903) 983-8606.
Documentation of Basis for Texas Residency Status:
Classification as a Texas resident requires that the student substantiate residence in Texas for the immediate twelve months preceding registration. Factors other than time in the state may affect residency classification. For example, the legal home address of a student who is dependent for income tax purposes is considered to be the address of the parent(s) claiming the student. Also, students who come to Texas for the purpose of education are ineligible to claim Texas residency for tuition purposes as long as they remain in school. A complete evaluation of individual circumstances is provided at the time of application for admission. Additional information is available from the Office of Admissions and Registrar (903) 983-8202. In addition to the core residency questionnaire, documents acceptable for this purpose may include, but are not limited to, an official Texas high school transcript, the employer's statement of date of employment, lease agreement, a permanent Texas driver's license (at least one year old), and a Texas voter registration.
Documentation of Basis for In-District Residency Status:
All Texas residents are classified as out-of-district until sufficient information is on file to verify in-district residency. The legal home address of a student who is dependent for income tax purposes is the address of the parent/guardian claiming the student. Therefore, the residency status of a dependent student is based upon the residence of the parent/guardian. EXCEPTION: If a parent/guardian who does not claim the student for income tax purposes lives in-district, the student may be granted in-district residency (proof of parental status/guardianship and in-district residence are required). Students who are independent for income tax purposes must establish their own residence in the district. Students who are under age 24 must provide proof of independence. Documents acceptable for verifying in-district residency may include, but are not limited to, a permanent Texas driver's license, a property tax receipt, a lease agreement, and a utility bill. Additional information is available from the Office of Admissions and Registrar (903) 983-8202.
Waiver for Property Ownership:
The KC Board of Trustees has waived the difference between out-of-district resident rates and in-district rates for a person and his or her dependents who own residential real estate in the Kilgore College District. Additional information for required documentation is available from the Office of Admissions and Registrar (903) 983-8202.
Watch this video and then visit the AccessKC website.
For help adjusting to a class, KC has many resources to help you!
Tutoring Services:
Disability Services:
Library:
What is TRIO Fast Track?
Instructional Student Support:
If you’re having issues with or questions about KC technology or eLearning, contact the Help Desk. They have extended hours to help you!
Watch this video and then visit the AccessKC website.
Visit the Core Curriculum webpage for detailed information.
You may register to take KC courses in the following terms (please note that some programs are only offered in one particular format):
Check the current Registration Guide for detailed dates.
Visit the Community Education and Workforce Development classes webpage for more information.
Visit the Academic Advising page.
The Zone Tutoring Lab in Kilgore and the Longview North Zone Tutoring Lab offer FREE computer-use services to all KC students! Visit the Tutoring Services page for additional information.
An open computer lab is also housed at KC-Longview in the Hendrix Building.
Other computer labs may be available for use depending on the academic major and/or course enrollment.
New students will have to meet with an academic advisor to register for classes. Check the current Registration Guide for detailed information, and watch this video for instructions on the registration process in AccessKC.
Kilgore College Testing Centers provide comprehensive testing services and a secure testing environment for students, faculty, staff and administration.
There are testing offices in both Kilgore and at KC-Longview for your convenience. Testing is by appointment only. Please check the testing websites for further details.
Visit the Career Pathways webpage for details.
Yes! Kilgore College understands the variety of responsibilities and stresses that students may face and the reality of food insecurity for some of our students. The KC Student Food Pantry stocks nonperishable food items and some personal hygiene items for commuter students in need. (Those who live in the residence halls are required to have a meal plan from KC Dining Services.)
Kilgore College has two food pantries. The Kilgore location is in the Devall Student Center. For assistance, talk to a representative located at the Visitor Center. It is open Monday-Friday during regular college business hours (during long semesters when school is in session). To qualify, requestors must be currently enrolled at KC and a commuter student.
On the Longview campus, students need to go to the front office in the Hendrix Building for information about accessing the food pantry.
For other basic needs, please contact the Instructional Student Support office. This office can advise students on what resources may be available for assistance with child care, books, housing, financial issues and more.
Did you know that KC has a full-service salon in Longview that offers haircuts, coloring services, facials, manicures, pedicures and more to the public? KC students can get a discount! Call for details: (903) 753-7730.
Yes, KC offers a wide variety of online courses! Take a quiz to find out if you are ready for online courses at KC.
You can find out which classes are fully online by doing a Course Search:
For more detailed information about skills or technical requirements, check out our eLearning page. For specific information about online programs or degrees, contact the Counseling and Academic Advising Office.
Parks Fitness Center (PFC) at Kilgore College is a full-service workout and fitness facility on the campus in Kilgore. All full-time enrolled KC students can use this facility upon presentation of their KC student ID card (Ranger Card).
A nurse is also available for students in the Parks Fitness Center during limited hours. Student health services are available at no cost. For emergency first aid, an athletic trainer is also available in the Parks Fitness Center.
Visit the Career Services webpage.
Yes, Kilgore College has a bookstore on both the Kilgore and KC-Longview campuses for convenience:
Kilgore campus bookstore: Devall Student Center, 1st Floor
KC-Longview campus bookstore: Hendrix Building
Visit the bookstore online: www.kcbookstore.com
YES! The official Kilgore College app and other KC social media channels help you stay connected to KC, keep up to date with events and better organized with your classes!
There’s always something going on at KC with many student clubs and organizations students can join, as well as KC athletic teams that offer tryouts: men and women's basketball, football and softball. Students can attend home games free with their student ID!
Free art exhibits, music, theatre and dance performances are also spread throughout the year and open for students, faculty, staff and the community to attend.
Did you know that KC is also home to the Texas Shakespeare Festival, the Shakespeare Garden, Rangerette Showcase and Museum and the East Texas Oil Museum? Make some time to visit them all while at KC!
If you have applied to Kilgore College, but have not received an acceptance letter in the mail with your Student ID number, contact the Registrar’s Office at (903) 983-8606.
Visit our Financial Aid webpage to learn about how our staff can help you find money to pay for college.
Kilgore College is committed to providing a safe and secure campus environment. Sexual misconduct/sexual violence is a fundamental violation of an individual and is not tolerated at KC.
KC policy, procedures and processes are intended to meet the medical, legal, safety and psychological needs of the victim and to maintain confidentiality, to the extent possible, and is applicable to both on- and off-campus students and college employees.
Click here to review Kilgore College's policy on Sexual Misconduct/Title IX.
Important Contact Information:
On-Campus Resources
Kilgore College Police Department
Kilgore Campus: (903) 983-8650
KC-Longview: (903) 236-2011
Incident Reporting Online: https://www.kilgore.edu/about/institutional-information/title-ix
The KC Catalog & Student Handbook
Select the catalog with the academic year (August-July) that contains the term you're starting your studies at KC. For example, if you're starting in Fall 2019, choose the 2019-2020 school year catalog. The catalog outlines the requirements to complete each program and you can find the academic calendar for that school year.
NOTE: If you want to look for online classes that are offered fully online, select “Online” as the “Campus” as shown below. Take a quiz to find out if you are ready for online courses at KC.
Looking for something else?
This Student Support Services resources page may be helpful. Or check out the All Choices A-Z page on the KC website.
If you need further assistance, please visit the KC Cares page to let us know. We’re here to help you!
On the Maps and Locations page on the KC website.
Visit the Payment Options webpage to learn about the different payment options available. Watch this video to learn how to make a payment in your AccessKC online portal.
Get your student ID card in-person from the Campus Life Office in the Devall Student Center in Kilgore (no longer at the KCPD in Kilgore), or at the Kilgore College Police Department at KC-Longview, Hendrix Building.
Your first ID is FREE, so don't miss out on all the benefits your ID card can give you! Check the Ranger Cards & ID Badges page on the KC website.
It's a new program to encourage student success by giving students an opportunity to win prizes as a reward for doing things that are proven to increase overall success in college.
KC students can win cash, or even a new car! Get the details on how to participate on our website.
The Campus Life Office in the Devall Student Center in Kilgore, or the Kilgore College Police Department at KC-Longview, in the Hendrix Building issues parking permits.
There is a Grade Point Average (GPA) projector located in your AccessKC online portal.
The semester GPA is the total number of grade points earned divided by the number of semester hours attempted including developmental hours. The career GPA is calculated by dividing the total number of grade points earned by the total number of semester hours attempted by the student in all terms excluding developmental hours. Semester grade symbols have the following values: A=4 points; B=3 points; C=2 points; D=1 point; F or I=0. W and IP are not included in the calculations of the GPA.
Visit the E-Mail Accounts for Students webpage.
Students can do both online! Visit this page for detailed instructions from the Registrar’s Office.
Password problems? If needed, reset your password here.
Check out the dining website for the locations of KC's dining options and the dining plans available for Kilgore campus commuters and students living on campus.
Facebook
Twitter
Print HTML
Forward
Favorite