Business Office

The Kilgore College Business Office is located in four areas of the Kilgore campus and encompasses several areas of responsibility. Primary functions include purchasing, accounts payable, payroll, benefits, accounting and the cashier's office.

Cashier's Office & Accounting
1st Floor, West End of Devall Student Center
Phone: (903) 983-8108
Fax: (903) 983-8655

Procurement Services
Leon Dodgen Physical Plant Bldg.,
108 Choice Street, Kilgore, TX
Phone: (903) 983-8112
Fax: (903) 988-7443

Payroll & Benefits
1st Floor, West End of Devall Student Center
Phone: (903) 983-8681
Fax: (903) 983-8655

East Texas Police Academy (ETPA) Billing Clerk
Whitten Applied Tech. Center (WHITN), 203
Phone: (903) 983-8173

Facility Rentals
1st Floor, Devall Student Center
Phone: (903) 983-8150
Email: facilityrentals@kilgore.edu

business office

Policies of the Business Office and the Cashier's Office

Refund Policy:

A student who finds it necessary to withdraw from the college must officially withdraw through the Registrar’s Office. This official withdrawal must be completed before the Business Office can give a refund. The Business Office adheres to the refund guidelines in the Kilgore College Catalog and the Registration Guide. 

Failure to attend class or simply notifying an individual instructor or other College personnel of your intent to withdraw is not considered an official withdrawal.

Refunds of credit balances on student accounts will be made only after financial aid has been posted and the account is paid in full. Students with holds must resolve the hold before a refund will be issued.

Payment Policy:

All accounts must be paid in full before a student will be permitted to register for subsequent semesters, or receive a diploma or a transcript. If there are questions regarding financial arrangements, please call the Cashier’s Office. Receipts will be required for resolution of account discrepancies. If it becomes necessary to place the student account with a collection agency, the student will be responsible for collection costs, including legal fees where applicable.

Student Account/Refund Questions:

If you have questions regarding your student account, including refunds, please fill out this online form. Questions will be answered in a timely manner.

Payment Deadlines, Information and Options

Payment Deadlines:

All charges, tuition and housing payments for the semester are due by the deadline date indicated in the Registration Guide. Payment deadline information is also published on the Kilgore College website. Payment must be received (or a payment plan agreement must be in place) by the payment deadline in order to prevent schedules from being dropped. If a student’s schedule is dropped for non-payment, the student may have to register again. Late fees and reinstatement fees may apply.  NOTE: Kilgore College does NOT mail individual student statements. Students should check their AccessKC Financial Info to view charges and payments on their accounts. Please contact the Cashier’s Office if you have any questions regarding payments to your account.

KC has several convenient payment options available to students:

  1. PAY NOW: Allows students to make a one-time payment for the full balance due on account. PAY NOW is a secure online payment system offered through our partnership with Herring Bank. Students can pay their account conveniently 24/7 online from any Internet connection, using Visa, MasterCard, Discover credit cards or any debit card. For more information please visit PAY NOW.
  2. College Green Payment Plan: Allows students to enroll in a payment plan for tuition and/or housing charges. College Green Payment Plans are offered through Herring Bank and give students the flexibility to choose payment dates and the frequency of online payments. For more information please visit Payment Plans.  If you are already enrolled in a payment plan, you can manage that plan by going to Manage Your Plan. Remember, you must be enrolled in a payment plan in order to access this site.
  3. PAY IN PERSON: If one of the above methods is not convenient, students can pay in person at the Cashier’s Office located in Kilgore on the west end of the Devall Student Center. Or visit the Cashier’s Office located on the KC-Longview campus in the Hendrix Building
  4. SEND AN EMAIL: Send an email with your name, Student ID and phone number to cashier@kilgore.edu and someone from the Cashier's Office will call you to take your payment.  No payment information can be accepted through email.
  5. MAIL YOUR CHECK OR MONEY ORDER TO: Kilgore College, Cashier’s Office, 1100 Broadway, Kilgore, TX 75662.  Please allow 10 business days before the posted payment deadline for processing your payment.

Offices & Services Offered