Financial Aid

Get the monetary help you need to attend college.

Refund Information for Fall 2014:

  1. Refund Date #1:  Sept. 24 - Any remaining funds not used to pay charges.  First-time loan borrowers do not receive loan funds on this date.
  2. Refund Date #2:  Oct. 9 - Any remaining funds not used to pay charges for first-time loan borrowers.
  3. Refund Date #3: Oct. 24 - Second half of any remaining loan funds not used to pay charges for students enrolled for Fall 2014 semester only – not enrolled for Spring 2015.
  4. Refund Date #4: - Refunds processed on weekly basis, as received by financial aid office. There will be an EXCEPTION to this rule during weeks that involve a holiday or due to unforeseen issues.

NOTE: If all loan funds are used to pay charges during the 1st refund – you will NOT receive a refund of any remaining loan funds until the 2nd  refund date.   Exceptions can occur to any of the above dates if aid is adjusted on student account.

Last day to request Federal Student Loans for the Fall semester is Nov. 7, 2014. After that date you can only request loans for the spring semester. We are sorry for any inconvenience this may cause, but there will be no exceptions.

College is Possible!

You've been considering attending Kilgore College for months or even years. You know what you want, and you've got an idea what it will cost. What you don't know is where you're going to find the money. The financial aid professionals at Kilgore College will show you how paying for tuition (and maybe some other expenses) is possible without depleting your savings or emptying your wallet.

You might qualify for state or federal grants, loans or scholarships:

Kilgore College is committed to helping you make your education as affordable as possible. Students may qualify for:

Are you a Veteran?

If you are a Veteran, check out the Veterans Page.

What do I do first?

Fill out a FAFSA. You will first need to get a PIN (Personal Identification Number) at www.pin.ed.gov.  A PIN is your electronic signature for the Dept. of Education and is required to complete your online FAFSA. Your parents are required to have their own PIN if you are a dependent. After getting your PIN, complete your FAFSA at https://fafsa.ed.gov (you will need tax return documentation to complete the FAFSA).  The FAFSA is a free online tool for financial aid.  You should never pay anything to fill this information out. Financial aid cannot be awarded without a completed FAFSA on file. Kilgore College must be listed as your first school of choice.  KC's code is 003580.

Need help filling out the FAFSA?

Come into either the Kilgore College or KC-Longview campus and speak with our highly trained Financial Aid staff to assist with this process. Be sure to call first so we can tell you the information that will be needed to complete this step for you. We look forward to seeing you!

Deadline to apply for Financial Aid for the fall is July 1.

Submitting the FAFSA and any required documents late will still have their files processed. Financial Aid files will be processed in the order in which the documents were received. In the event that the financial aid is not awarded by the early registration payment deadline, please be sure to take advantage of the Pending Aid Payment Plan. Students will be expected to either have this payment plan option in place or pay for their classes until the financial aid package can be processed and awarded.

Financial Aid

Three Categories of Financial Aid students

There are three categories of students:

  1. Returning students who are enrolled again and have received student loans in the past. These students will have a FS Loan Profile Code.
  2. New or returning students who are enrolled for one semester only (who have received student loans in the past) These students will have a FO or SO Loan Profile Code.
  3. New students who have never been to college or ever received student loans. These students will have a FSF or SOF Loan Profile Code.

NOTE: All students with FSF/SOF or FO/SO Loan Profile Codes will receive refunds only after all charges have been paid. If charges are still owed on the account by the refund date the student will not be eligible for a refund. For all students with loan profile codes of FO/SO and FSF/SOF - this means that according to Federal Student Loan regulations, your loan will disburse in two payments. On the first refund date your financial aid will be applied to your charges and if it completely covers the charges and there are remaining funds - you will receive a refund. IF your aid is NOT enough to cover your charges, you WILL NOT receive a refund. Upon the second disbursement of the loan, your entire charges are paid and any remaining funds will be refunded.

There are three refund dates for these three groups of students to consider in terms of refunds:

  • FS: Students not considered first time loan borrowers will receive refunds of any remaining funds of Pell, Scholarships, State Aid, and Federal Loans in one refund payment.
  • FSF: Any student considered to be a first time loan borrower will receive any remaining funds of Pell, Scholarships, State Aid after all charges have been applied unless aid does not fully cover all charges. Students receiving student loans for the first time have 30 day waiting period before loans can be applied to their accounts. After this initial waiting period the student will then receive a second refund of the any remaining loan funds on their account 14 days after any remaining charges are applied, if there are no charges the student will receive the full loan(s).  Students will receive a third refund of the 2nd half of loan after any remaining charges are applied, if there are no remaining charges the student will receive the full half of loan(s).

  • FO/SO/SOF: Any student not considered a first time loan borrower and attending for one semester only will receive refunds of any remaining funds of Pell, Scholarships, State Aid, and 1st half of Federal Loans after all charges have been applied unless aid does not fully cover all charges. Students will receive a second refund of the 2nd half of loan after any remaining charges are applied, if there are no charges the student will receive the full half of loan(s). Please keep in mind that students who are First-Time Borrowers for Spring Only will also have the thirty day wait period before loans can be applied to their account

BE AWARE that students who reside in the dorms will very likely not receive a refund until 2nd or 3rd refund dates as there will be outstanding charges due to housing and meal plan charges.

Financial Aid Literacy Online (Required)

Financial Aid Literacy Counseling sessions are required for all students who apply for federal grants/loans or state aid:

The Kilgore College Financial Aid Department offer free "Financial Aid Literacy Counseling" sessions online.

  • Log in to your Campus Connect account
  • Under the "Student Information" tab, select "Financial Aid Literacy"
  • The page that will pop up will have a link to download the literacy information in PDF format (link is to the right of the red arrow below)
  • By clicking the link to download the Financial Aid Literacy document, you are acknowledging receipt of this document and your records will be updated to reflect that you have received this information.

ALSO, as of Spring 2011 all financial aid students will be required to complete a Loan Request Form for any of the following:

  • Any student requesting a Federal Student Loan  (which MUST be repaid)– if you have already been awarded and accepted your Financial Aid for FALL and Spring this WILL NOT be necessary.
  • Loan Changes
  • Loan Cancellations
  • Loan Reinstatements

Students will only be allowed to make one change to their Loans during a semester, so they will need to be certain of the amount they request and decline.

Scholarships

For more information, visit the Scholarships page.

Veterans Education Benefits

For more information, visit the Veterans Education Benefits page.

What to do After Your FAFSA is Completed

After your FAFSA is completed:

  1. Complete a KC Application for Admission. If you are a new student, you need to complete an application for admission to Kilgore College. This must be done before an account can be set up for you in Campus Connect.
  2. Request your transcripts or GED records to be sent to the KC Registrar's Office.
  3. Optional: Apply for KC scholarships. Scholarship applications are available from the KC financial aid office or from high school counselors.
  4. Log into your Campus Connect account. Visit Campus Connect and log in using your student ID and your birth month and birth day as your 4-digit pin (MMDD). Go to the Student Information tab and scroll down to Review Financial Aid. Pick the appropriate year and click the "View Aid" button. Listed are the documents that have been received or are still needed.  Click on the Forms link at the top of the page and print, complete and return the required forms to the KC Financial Aid Office.
  5. Complete a Financial Aid Literacy Session. Sessions will be offered on Campus Connect. NOTE: This must be completed before any Federal or State aid can be credited to your account.
  6. Check Campus Connect periodically for your Electronic Award Letter. Log into Campus Connect and under the Student Information tab, scroll down to Accept/Decline Aid. If you have been awarded financial aid, review it carefully and accept, decline or reduce the funds that have been awarded to you. Your accepted grant/scholarship funds will now be available to pay your school charges.   NOTE: You will need to complete the Master Promissory Note and Entrance Loan Counseling on studentloans.gov before the loans will be awarded or available to your school charges.
  7. Register for your classes. Get a paid receipt from the Cashier’s Office. Use your paid receipt to have your Ranger Card made. The Ranger Card serves as a KC ID/debit card and will have all credit balances placed on it at the appropriate time in the semester.
  8. Buy your books: You may charge books against your grant, scholarship or loan funds if you are due a credit balance up through the twelfth class day of the regular Fall or Spring semester. Charging books for classes with different starting and ending dates (Flex Classes) will vary by class and funds may not be available for this use depending on your schedule.
  9. Attend your classes: You must attend your classes to be eligible for aid. All instructors have to report to the financial aid office any students who did not attend. Aid for those students will be cancelled and students will owe Kilgore College for charges incurred.
  10. Monitor your credit balances: You may be eligible for unused funds if your financial aid exceeds the cost of your college tuition, fees, books and room/board. Credit balances will be placed on your Kilgore College Ranger Card around 35-45 days after the start of the Fall or Spring semester. Shorter semesters and Flex classes have different dates.

Note: Financial Aid is designed to assist you to get a college education. You may be responsible to repay some or all of the grant funds that have been received on your behalf if you withdraw before the end of the semester.

Forms for Financial Aid

Visit the Financial Aid Forms page.

Students' Rights and Responsibilities

You have a right to know:

  • What financial aid programs are available
  • The deadline for submitting applications for each of the programs
  • How financial aid will be distributed
  • How financial need is determined in general
  • Criteria for continued eligibility
  • The cost of attending Kilgore College
  • Resources considered in calculating the individual’s financial need
  • Refund Policy of Kilgore College
  • Financial aid disbursement procedures
  • What constitutes a "hold" on a student’s records and how it is removed
  • What portion of the financial aid received must be repaid and how that amount was determined
  • Source and amount of each type of aid which is offered
  • About the success rate of Kilgore College’s full-time, undergraduate students who graduate, complete a program of study or transfer out to another institution. Most Kilgore College students either take courses to enhance skills, or transfer to four-year institutions.
  • About certain statistics, policies and a description of programs that promote campus safety. The Kilgore College Crime Report-2001 is available in the Vice-President’s office, campus police office, library, and the Financial Aid Office.
  • The Satisfactory Academic Progress criteria and procedures for aid recipients, and appeal procedures for reversal of suspension status
  • The general conditions and terms under the college work study program.

Your responsibilities are to:

  • Be the primary source for meeting the cost of education
  • Inform the Office of Financial Aid of any changes in enrollment status
  • Meet Satisfactory Progress criteria
  • Complete all application forms accurately and submit them on time
  • Provide correct information (misreporting information on financial aid forms is a violation of the law and may be considered a criminal offense which could result in indictment under the U.S. Criminal Code)
  • Use financial aid funds solely for educational purposes
  • Promptly return all additional documentation, verification, corrections, and/or new information requested by the Financial Aid Office or the agency to which you submitted your application
  • Inform the Financial Aid Office and Admissions Office of any address or Social Security change
  • Read, understand, and keep copies of all forms that you are asked to sign
  • Inform the Financial Aid Office of any income change, including earnings, scholarships, etc.
  • Perform the work agreed on when accepting a Kilgore College Work Study award
  • Be aware of and comply with deadlines for applications or reapplication for aid
  • In accepting financial assistance, you must comply with all responsibilities listed on this page. Failure to do so may result in the cancellation or reduction of assistance offered
How to Print Your Tax Transcript Online

View the PDF instructions of how to print your Tax Transcript.

Or follow the instructions below:

  1. In your web browser, go to www.irs.gov. On the front page, under the heading marked “Tools,” click “Get Transcript of Your Tax Records.”
  2. To print your tax return transcript from the website, click the blue button that says “Get Transcript ONLINE.” In order to access this option, you must sign up for an account on the IRS website.
  3. To sign up for an account, you must provide a valid e-mail address. The IRS will send a confirmation code to the e-mail address you provide them to make sure the sign‐up isn’t fraudulent. After clicking “Send Email Confirmation Code,” log in to your email address to retrieve it. Type it in on the page marked “Step 2 of 6” to continue.
  4. The next step is simple – just enter your personal information, and indicate if you have filed taxes any time in the last seven years. For your filing status, list your filing status on your most recent tax return.
  5. The next step asks you several personal questions that a stranger would not easily know. The IRS pulls these questions and answers from previous addresses, credit reports, et cetera. This is another security safeguard to protect you from identity theft. Answer the questions by clicking the correct bubble for each.
  6. Next, you must pick a security phrase and picture. Any time you log in to the IRS web site in the future, this “site phrase” will display. This is yet another security feature – it lets you know that the website you are logging into actually belongs to the IRS and is not a look‐alike trying to steal your info.
  7. Next, we have one last security feature. Please pick three security questions from the drop‐down list provided by the web site and write their answers in the blanks. We strongly recommend picking questions whose answers will not change (ex. “What city were you born in?”) rather than ones that might change frequently (ex. “What’s your favorite TV show?”)
  8. Congratulations! Your IRS web site profile has been created, and you can now access your tax transcripts and other documents registered with the IRS. Click “Continue” to proceed.
  9. To print your tax transcript, click the “Federal Tax” button from the available bubbles listed at the top of the screen. Then, click the appropriate year under “Return Transcript.” This will open your tax transcript in a new window in “PDF” format. (You will need Adobe Reader or a similar program to open and print .PDF files, but this program is standard‐issue in almost all modern computers.)
  10. FINAL NOTE: Please note that if you had to make an amendment (correction) to your taxes after you filed them, you must also print that year’s “Record of Account Transcript,” available just to the right of the return transcript. This is necessary because the “Return Transcript” only shows the original information, not the corrections.
How to Appeal Your Financial Aid Suspension

Any student, who has been placed on Financial Aid Suspension, has the right to request a suspension appeal based on the following extenuating circumstances:

  • Injury or Illness of the student of immediate family member - immediate family members consist of your children, parents, siblings, or guardian. A detailed explanation with specific dates will be required, along with documentation from doctor or hospital records.
  • Death of an immediate family member - immediate family members consist of your children, parents, grandparents, siblings, or guardian. A death certificate, obituary, and proof of the relationship will be required along with a detailed explanation of how their death affected you academically.
  • Major Pregnancy related issues - these issues must be serious conditions and you will be required to bring in documentation from your OB/Gyn confirming the diagnosis and proof that he placed you on bed rest or due to problems during labor and delivery that required an extended hospital stay.
  • Other extenuating circumstances - any other serious problem that can be proven with documentation. A detailed explanation of what the circumstances were and why they affected you academically will also be required.
  • Students placed on Suspension due to PACE or 150% Rule - must provide documentation that you can complete your program of study within a reasonable timeframe (less than 2 semesters).

NOTE: Every student that requests a Financial Aid Suspension Appeal, will also be required to complete and submit a Suspension Appeal Form along with all required documentation not only for the semester that the student was placed on suspension, but also the semester that the student was placed on warning. Submitting incomplete forms and/or completed forms without documentation will not be accepted for consideration or review. Submitting the form and documentation does not guarantee that your appeal will be granted.

To download a  Financial Aid Suspension Appeal Form or a Suspension Appeal Form for Excessive Hours, they are located on the Financial Aid Forms page.

(Suspension appeal for anyone who has received a letter of Limited or No Financial Aid Eligibility)

The Financial Aid Office will review each of the following elements when determining whether to grant or deny an appeal:

  • The Financial Aid Office will contact instructors to verify that you notified them of the situation and made every attempt to complete missed work and quizzes or tests required during your absence.
  • All documentation submitted will be verified and a timeline of events must be consistent with the student’s enrollment during the Warning and Suspension timeframe.
  • All previous college transcripts MUST be on file in the Kilgore College Registrar’s Office prior to the suspension appeal review process, as all college grades will be reviewed to determine whether the appeal should be granted or denied.
  • An interview will be scheduled to review the details and documentation submitted. It is the student’s responsibility to call the Financial Aid Office to set this appointment at their convenience.  If the suspension is granted, the student will be placed on Probation and a Suspension Appeal Contract will be created. The student must agree with terms and conditions prior to signing the contract. Any element of the contract that is not successfully completed will render the contract NULL & VOID. The student will then be placed back on suspension with no further possibility of another appeal.
  • The Financial Aid Office will verify that the student was making SAP prior to the event that caused the suspension.

NOTE: Students can only apply for a Suspension Appeal one time. All Suspension Appeal Forms with documentation, MUST be submitted to the Financial Aid Office with a scheduled appointment for no later than two weeks prior or REGISTRATION. There will not be any scheduled appointments for suspension appeals two weeks prior to REGISTRATION, during REGISTRATION, or during the first two weeks of class.

Work-Study Information and Jobs Available On Campus

The Work-Study program is just one source of financial aid for college students. These on‐campus jobs are available only to Kilgore College students while they are enrolled who demonstrate financial need. In order to assess financial need, students need to submit a Free Application for Federal Student Aid (FAFSA).

The Work-Study Coordinator for KC is Rebekah Metcalf.

Work Study Jobs Currently Available:

Work Study jobs are listed on the Career Services webpage.

Please read the job descriptions carefully and submit an application for a specific position to be considered for it. Students interested in multiple positions will need to submit an application for each position in which they are interested, specifying which position the application is for on each application. Incomplete applications will be discarded. Applications will not be kept on file once a position is filled. Please submit a copy of your current class schedule with each application. Submit applications for work‐study employment in Campus Connect.

Typically, all positions are advertised “open until filled.” It is up to each student to submit an application for each position. Individual departments will contact students about interviews and conduct those interviews. Once a hiring decision is made, that department will contact Financial Aid regarding the offer of employment, and to complete the hiring process and necessary paperwork. Paperwork MUST be completed prior to the student beginning work in order to be paid on‐time and correctly.

Areas on campus which rely on student workers include:

  • KC Residence Halls
  • Student Services Offices such as: Registrar, Financial Aid, Testing, Counseling, Admissions and Housing
  • Business Office
  • Purchasing
  • Watson Library
  • Child Development Center
  • Receiving and Physical Plant
  • Computer Labs
  • KC Police Department
  • Photography Lab
  • The Flare and Ranger yearbook offices

Residence Hall Assistants:

A limited number of Residence Hall Assistants are employed through the Department of Residential Life each year. These students perform specified duties and live in the Kilgore College dormitories in exchange for a free private room and one-half of board charges. Assistants must be enrolled full time (12 hours or more), maintain a 2.0 GPA per semester, and will be required to work nights and weekends. Applications may be submitted to the Department of Residential Life located in the Devall Student Center, first floor.

Applying via Campus Connect:

  • Log-in to your Campus Connect account.
  • Under the Student Information tab, select “Review Financial Aid.”
  • On the next screen, select the correct academic year and click “View Aid.”
  • A new screen will appear. Scroll to the bottom and click on “Work Study Application” to submit the electronic application.

Frequently Asked Questions

For information about Financial Aid:

Financial Aid Office
Main Contact for General Questions
Phone:
(903) 983-8211
Office:
Devall Student Center (DSC), 2nd Floor
Fax:
(903) 988-7528
Beverly Davis
Scholarships, Texas Grants and DARS/WIA
Phone:
(903) 983-8210
Office:
Devall Student Center (DSC), 2nd Floor, 230
Fax:
(903) 988-7528
Rebekah Metcalf
Veterans Benefits Coord.
Work Study Program Coord.
Phone:
(903) 988-3733
Office:
Devall Student Center (DSC), 2nd Floor
Fax:
(903) 988-7528
Mary Smyser
Verification Counselor
Phone:
(903) 983-8183
Office:
Devall Student Center (DSC), 236
Fax:
(903) 988-7528
Elizabeth Chambliss
Financial Aid Counselor
Phone:
(903) 236-2058
Office:
KC-Longview
Fax:
(903) 988-7528
Jackie Kelley
Assistant Director
Financial Aid Department
Phone:
(903) 983-8171
Office:
Devall Student Center (DSC), 235
Fax:
(903) 988-7528
Annette Morgan
Director
Financial Aid Department
Phone:
(903) 983-8217
Office:
Devall Student Center (DSC), 240
Will Massey
Financial Aid Counselor
Phone:
(903) 983-8641